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Scheduling a Meeting

Discover how to schedule mentoring meetings, add agendas, log past meetings, and manage notifications within the platform.

Accessing the platform

To access the mentoring platform, navigate to
https://pushfar.app and enter your username and password.



Scheduling a new meeting

To schedule a new mentoring meeting, go to your active mentoring relationship on your homepage and select Schedule Meeting.

Active mentoring relationships appear on your homepage, where you can quickly view details or schedule meetings.

Selecting Schedule Meeting or View Details will take you to the mentoring management panel, where you can manage meetings, goals, and notes.
 

The mentoring management panel shows your relationship overview, goals, notes, and upcoming meetings.

To create a meeting, select Schedule a Meeting on the bar at the bottom of the screen.

 

Choosing a date, time, and agenda

When scheduling a meeting, a pop‑up window will appear, allowing you to:

  • Select the date and time
  • Choose the meeting timezone
  • View suggested times when both parties are available
  • Set the meeting duration
  • Choose the meeting type
  • Add meeting notes or an agenda


Use the scheduling window to select a time, meeting type, and agenda before sending your meeting request.

The scheduling feature can also integrate with your calendar to help identify mutual availability.

Once complete, select Send Request to schedule the meeting.

Quick tip:
Mentees are encouraged to take the lead in scheduling meetings and setting the agenda. Taking ownership of meeting planning helps drive personal development, keeps discussions focused, and ensures mentoring sessions remain purposeful and productive.

 

Meeting format and video calls

You can choose whether to meet in person or virtually.

PushFar includes a built‑in video calling feature, or you can use your preferred external platform, such as:

  • Microsoft Teams
  • Zoom
  • Google Meet

Your meeting link will be included in the meeting details once scheduled.

 

Privacy and confidentiality

All mentoring discussions, messages, meeting notes, and conversations are private and confidential between mentors and mentees.

Organisation administrators cannot view the content of mentoring conversations or meeting notes.

 

Logging a past meeting

If a mentoring meeting has already taken place and wasn’t scheduled in advance, you can log it manually to keep your meeting history accurate.

From the mentoring management panel, select Log Past Meeting.

Use the Log Past Meeting option to record meetings that have already taken place, including notes and key outcomes.
 

When logging a past meeting, you can:

  • Select the meeting timezone
  • Set the meeting duration
  • Choose the meeting type
  • Enter the date and time the meeting occurred
  • Add meeting notes, including goals, outcomes, and learnings

Select Log Past Meeting to save the meeting record.

 
Notifications and reminders
 

You’ll receive email notifications for meeting requests and actions that require your attention, as well as push notifications via the PushFar mobile app.

Please note:
If you’re not receiving email notifications, this may be due to your organisations firewall settings. This said, its always best to check your junk or spam folder first before raising this with I.T.

If emails are still missing, contact your organisation’s IT team and ask them to whitelist the following email address:
support@pushfar.com

Don’t worry if either the mentor or mentee doesn’t receive the meeting link by email. You can always access it from your active mentoring relationship section on your homepage.

 

Here is a short video tutorial summery on how to schedule a meeting on the platform!