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Outlook Calendar & Microsoft Teams Integration

PushFar can integrate with Microsoft Outlook and Microsoft Teams to help users schedule meetings more effectively and avoid diary clashes.

 

What does the Outlook integration do?

When Outlook Calendar integration is enabled, PushFar can:

When Outlook Calendar integration is enabled, PushFar can:

  • Check availability in Outlook calendars to find suitable meeting times.
  • Suggest times when both participants are free.
  • Warn users if a chosen meeting time conflicts with an existing calendar event.

PushFar only uses calendar availability (free/busy information) to provide these features.

 

Best Practice: Mixed Email Environments

For the best experience, we recommend using Outlook Calendar integration where both mentors and mentees are part of the same Microsoft 365 environment.

The integration relies on Outlook calendar availability information to provide meeting suggestions, conflict warnings, and calendar synchronization. Organisations operating a mixture of email and calendar platforms (for example, Microsoft 365 alongside Google Workspace or other providers) may experience reduced functionality or inconsistent results.

If your programme includes users across multiple email environments, we recommend carefully testing the integration before enabling it for all participants.

 
 

What does the Microsoft Teams integration do?

 

If Microsoft Teams integration is also enabled, PushFar can:

  • Create Teams meetings directly from PushFar.
  • Send meeting invitations to participants' Outlook calendars.
  • Update meeting invitations when meetings are accepted or declined.
  • Remove calendar events if a meeting is cancelled in PushFar.

This allows meetings created in PushFar to appear automatically in Outlook and Microsoft Teams.

 

What information does PushFar access?

 

PushFar only accesses the information required to provide calendar availability and meeting scheduling features.

Depending on your configuration, PushFar may:

  • Read free/busy availability from Outlook calendars.
  • Create calendar events for meetings scheduled through PushFar.
  • Update or remove calendar events created by PushFar.

PushFar does not import or synchronize your existing Outlook calendar events into the platform.

Any changes made directly to Outlook events that were created by PushFar may not be reflected within PushFar. Meeting changes should always be managed through PushFar.

 

Restricting Access to Specific Users

 

Microsoft allows organisations to restrict Outlook Calendar access to a specific group of users.

To do this, administrators can create an Application Access Policy and assign it to a Microsoft Entra security group containing the users who should have access to the integration.

This ensures the PushFar integration can only access calendar information for approved users.

For Microsoft's guidance on configuring and testing Application Access Policies, see:

Microsoft Graph - Limit Mailbox Access

 

Need Help?

 

If you have any questions about configuring Outlook or Microsoft Teams integration, please review

https://support.pushfar.com/knowledge-base/outlook-calendars-and-microsoft-teams-integration

Alternatively, please contact the PushFar Support team for direct support.